Word gives you a great deal of flexibility in displaying multiple documents. You can have the active document occupy the entire screen, with other open documents temporarily hidden. You can also have several documents displayed at the same time, each in its own window. A document window can be in one of three states: 

• Maximized The window occupies the entire work area and no other open documents are visible. When the active document is maximized, its title appears in Word´s title bar at the top of the screen. Figure 25.2 shows a maximized document.
• Minimized The window is reduced to a small icon displayed at the bottom of the Word screen. The document title is displayed on the icon. 
• Restored The document window assumes an intermediate size, and the document title is displayed in the title bar of its own window instead of Word´s title bar.

You can control the display of multiple documents as follows:

• To restore or minimize a maximized window, click its Restore or Minimize button.
• To maximize or minimize a restored window, click its Maximize or Minimize button.
• To display a minimized window, click its icon. Then, either click its Restore or Maximize button or select from the pop-up menu that appears.

When a document is in the restored state, you can control the size and position of its window. To move the window, click its title bar and drag it to the new position. To change window size, point at a border or corner of the window (the mouse pointer changes to a two-headed arrow), then click and drag the window to the desired size.
 
Viewing All Open Documents

Word has a command that displays all of your open documents. Select Window, Arrange All to tile all document windows. When you tile your documents, every open document is displayed in a small window with no overlapping of windows. If you have more than a few documents open, these windows will be quite small and won´t be very useful for editing. They are useful, however, for seeing exactly what documents you have open and finding the one you need to work on at the moment. Figure 25.4 shows the result of the Window, Arrange All command with four documents open.
 
Moving and Copying Text Between Documents

When you have more than one document open, you can move and copy text and graphics between documents. Follow these procedures: 

1. Make the source document active, and select the text and/or graphic that is to be moved or copied. 
2. Press Ctrl+X; select Edit, Cut; or click the Cut button on the Standard toolbar if you want to move the text. Press Ctrl+C; select Edit, Copy; or click the Copy button on the Standard toolbar to copy the text.
3. Make the destinaton document active. Move the insertion point to the location for the text.
4. Press Ctrl+V; select Edit, Paste; or click the Paste button on the Standard toolbar. 

If both documents are visible, you can copy of move text from one to the other with drag-and-drop: 

1. Select the text to be copied or moved.
2. Point at the select text with the mouse. To move the text, press and hold the left mouse button. To copy the text, press Ctrl+left mouse button.
3. Drag to the new location for the text, and release the mouse button (and the Ctrl key, if you were copying).

Saving Multiple Documents

When you’re working with multiple documents, you save individual documents with the File, Save and File, Save As commands you learned about in Lesson 4. These commands save the active document only. There is no command to save all open documents in one step. If you attempt to close a document that has not been saved, you will be prompted to save it. If you try to quit Word with one or more unsaved documents, you will be prompted one-by-one to save each document. 

***TIP*** 
No Save All: The Save All command that was available in earlier versions of Word is no longer present in Word 97.

Closing a Document

You can close an open document when you finish working with it. To close a document: 

1. Make the document active.
2. Select File, Close or click the Close button at the right end of the document´s title bar. Be sure not to click the Close button in Word´s main title bar.
3. If the document contains unsaved changes, Word prompts you to save the document.

The document is closed.

This lesson showed you how to simultaneously edit multiple documents in Word. In the next lesson, you will learn how to use Word with the World Wide Web.

 (Fra 10 Minute Guide to Word 97)